Contracted Suppliers: Not applicable
Activities that do not require a Purchase Order are initiated in BearBuy with a Payment Request Form. Each payment activity type has different documentation requirements which must be scanned and attached to the Payment Request Form..
Payment requests will follow the same workflow as a Requisition. However, regardless of cost (the auto-approval threshold will not apply), they require Requisition Approval, creation of a Voucher by Disbursements and then Voucher approval by the Department. The purchase order generated from a Payment Request will not be sent to the Vendor.
Use this form for the following payment activity types:
- Reimbursements (not Travel and Reimbursement expenses)
- Entertainment
- Honoraria (non-employee)
- Human Subject Fees
- Petty Cash
- Donations and Contributions
- Refunds
- Other Payments to Individuals
- Stipends
- Sports Officials fees
- Loan Repayment Assistance Program
- New Employee Moving Expense Reimbursement
- Travel Advance
- Other Payments to Businesses
- Utilities
- Telephone/Data Services
- Freight and Delivery Services
- Government Fees including Visas
- Conference Registration Fees
- Memberships and Subscriptions
BluCard is recommended for the following payment activity types:
- Conference/Event Registration
- Journals/Subscriptions
- Memberships
Relevant Policy/Procedures: