Tax Guidelines

Tax guidelines


  • Goods (tangible items such as equipment, machinery, supplies)
  • Computer Software (with tangible media)
  • Services if they result in the creation of tangible personal property (furniture assembly, mandatory catering service fees)
  • Handling Charges only

Partial Tax:


  • Service labor
  • Federally funded tangible items
  • Goods for resale 
  • Computer Software (electronic download only)

Any tax questions should be directed to the Controller's office.

CA Partial Sales Tax Rate Exemption - Qualified Property

Effective July 1, 2014 through June 30, 2022, the California State Board of Equalization (SBOE) is offering a reduced sales/use tax rate on equipment purchased for research and development in biotechnology, physical engineering, and life sciences.

  • Machinery and equipment that will be used at least 50% of the time, and for over one year, in research and development anywhere in California.
  • Leased equipment, special purpose buildings, and non-inventorial equipment such as computers that are subject to the same requirements stated above.
  • Equipment or devices used or required to operate, control, regulate, or maintain the machinery, including, but not limited to, computers, data-processing equipment, and computer software, together with all repair and replacement parts with a useful life of one or more years, whether purchased separately or in conjunction with a complete machine and regardless of whether the machine or component parts are assembled by the qualified person or another party.
  • Computers used to acquire data and or control research instrumentation are eligible.

Please note that UC Berkeley must have taken title to the equipment on or after July 1, 2014 in order for the purchase to qualify.

The SBOE has limited the partial rate exemption to $200 million in purchases in a calendar year UC system-wide, which will be monitored by Accounts Payable.

The exemption reduces the current sales tax rate by 3.9375%, resulting in an effective rate of 5.3125% for research equipment use in biotechnology, physical engineering, and life sciences delivered to Berkeley. The effective rate may change if equipment is delivered to a different city in California.

Note: Suppliers need to be aware of the exemption at the time the order is placed and a separate exemption certificate needs to be obtained for each qualifying purchase.

Qualified property DOES NOT include

  • Consumables with a useful life of less than one year
  • Tangible personal property used primarily in administration, general management, or marketing
  • Furniture, inventory, and equipment used in the extraction process, or equipment used to store finished products that have completed the manufacturing, processing, refining, fabricating, or recycling process
  • Computers/PCs used for administrative tasks
  • Property that will not be used in California at least 50% of the time

Leases of qualified property are eligible for the partial sales tax exemption when payments are due and paid in the exemption period of July 1, 2014 through June 30, 2022, regardless of the lease inception date.

UCB Permit Number



Tax inquires:
Accounts Payable Help Desk

All other inquires:
BearBuy Help Desk
(510)664-9000, Option 1, Option 2


CA Partial Sales Tax Exemption Certificate

CA Partial Sales and Use Tax Exemption Job Aid

UCB CA Partial Sales Tax Exemption FAQ

UCB CA Partial Sales Tax Exemption Training Video

UCOP Guidelines - CA Partial Sales and Use Tax Exemption