New BearBuy Forms

Background 

To help simply the current forms, Supply Chain Management has updated the Non-Catalog Form and the Service Order Form. We have also created a new form for BluCard purchases called the BluCard Tracking Form.

When/When not to use these forms?

Non-Catalog Form

When to use this form:

  • To purchase goods / equipment that are not found in a BearBuy catalog. Equipment orders might have associated services that should accompany this order.
  • When you have an 'After the Fact' (ATF) order that will require additional invoice payments in the future.
  • Still unsure? Click to see What Form Should I Use?

When not to use this form:

  • For Blu Card Tracking
  • ATF one time payments
  • Service Only Orders

Service Order Request Form

When to use this form:

  • To purchase Services (Independent Contractors or Consultants, SaaS, Installation, Maintenance, Training, etc.).
  • When you have an 'After the Fact' (ATF) order that will require additional invoice payments in the future.
  • Click to see What Form Should I Use?

When not to use this form:

  • For Blu Card Tracking
  • ATF one time payments
  • Goods Only Orders

BluCard Tracking Form

When to use this form:

  • This is a new form to be used to make a Credit Card Payment on behalf of the shopper
  • To request Shared Services or Supply Chain Management to make a credit card payment on behalf of the shopper.
  • For Suppliers that will not accept a Purchase Order (PO) or this is a one time purchase.
  • To track purchase of goods and services using BluCard.
  • For Paying online Registration fees, etc.,
  • Still unsure? Click to see What Form Should I Use?
  • For more information on the Procurement Card Program, click here.

When not to use this form:

  • ATF one time payments.
  • Supplier will accept a PO for goods or services order.
  • For inventorial equipment or fabrications valued over $4999.99

What are the differences from the previous form:

Previous Non Catalog Form

Current Non Catalog Form

Previous Services Form

Current Services Form 

New BluCard Tracking Form: