Links provide information to assist our current and potential suppliers in working with our campus.  

Working with UC Berkeley departments

UC Berkeley is a decentralized campus.  Suppliers interested in conducting business should engage with individual departments with which they are interested in doing business.  The UC does not guarantee business or connect suppliers with individuals.

When a department wants to procure goods or services from your business, your company needs to be on record in our financial system. If your business company has not previously sold goods and services to UC Berkeley, you will need to provide infomation about your firm, so that a new supplier record can be created. The firm can also update its existing record in the UC Berkeley financial system - For more information see Vendoring.

Bidding Opportunities

UC Berkeley strives to provide fair, open, and efficient opportunities for all suppliers interested in doing business with the campus.

The UC Public Bid site - uBuy is a self-service portal to register, update supplier information, and participate in all UC campus bid opportunities.

For additional details on how to navigate the uBuy site and manage your events in Sourcing Director, please review the Supplier Quick Reference Guide located here.

If you have questions about how to use the site and manage your events, please contact UC Procurement Services Support at support@ucprocure.zendesk.com.

Proposal and Quotes

To assist the University in preparing agreements for goods and/or services, Suppliers must provide a proposal / quote that thoroughly sets forth the scope of the services to be provided.  It should be a written proposal, dated, on supplier letterhead, that identifies the pricing, deliverables, and timeframe for the goods or services as defined in the SOW.  Identify any exceptions or UC dependencies that are needed for the Supplier to perform the services.  It should link fees charged to scheduled deliverables and timeframes.  Hourly rates should be used only as a means of determining a fee.  It should include the Supplier and UC contact information.

UC Insurance Requirements

Prior to providing services to the University, Suppliers must furnish the University with current certificates of insurance (and the relevant endorsement pages) that show the following minimum coverages and meet the following requirements as stated in the UC Terms and Conditions of Purchase, Article 9.

Additional Insured naming convention:

The Regents of the University of California
University of California, Berkeley
Supply Chain Management – Insurance Desk
1608 4th Street, Suite 217
Berkeley, CA 94710-7600

Increased insurance requirements may be needed based on the Statement of Work and associated risks to the University- Risk Services.

Insurance Program for Suppliers who don’t already have coverage:

Insurance can be obtained through Mercer for a one-time event (music performances) or issued as a one-year blanket policy.

Invoicing and Sales Tax

Invoicing - Once an approved Purchase Order is in place, services may begin and invoiced when deliverables are complete.  The UC Berkeley Purchase Order Number must appear on the invoice.  UC standard payment terms are Net 30.  Incomplete invoices result in payment delays. 

Sales Tax - UC Berkeley is not exempt from state sales or use tax except for property purchased using federal funds where title to that property (or ultimately, the fabrication of property) vests with the Federal Government.  

Resale - The UC holds a valid Seller’s permit issued pursuant to the Sales and Use Tax Law of the State of California.

Payment and invoicing instructionsController's Office Helpful Hints for our Vendors