Our "Procure-to-Pay" system, BearBuy, provides staff, faculty, graduate students and other employees with an intuitive, easy to use interface, catalog shopping and electronically-enabled workflows.

bearbuy scheduled maintenance downtime

Users will not be able to access BearBuy from Friday, July 17th at 6PM through Sunday, July 19th at 9AM due to the 15.2 SciQuest feature release upgrade.

BFS will remain available during its normal daily hours of 7AM until 9PM.

Bears That Buy Town Hall: Friday, August 21, 2015

The BearBuy team regularly conducts interactive meetings for the Bears that Buy user group. As BearBuy utilization increases, it is important to expand the user group to include those who have used the system for some time and would like to provide ideas for continuous improvements. 

Bears that Buy User Group Town Hall Feedback Session | Friday, August 21 | 9:00am to 11:00am | 150 University Hall

Light refreshments will be served.

CLICK HERE to RSVP for the Bears That Buy Town Hall

supplier deactivation program

To continuously improve the Supplier Search functionality when using certain BearBuy forms, the BearBuy Team plans to deactivate suppliers who have not done business with UC Berkeley in the last 18 months. It has been determined that if the Campus has not paid or issued a Purchase Order to a supplier in over 18 months, they are either unlikely to have future business or they have changed to a different entity.  The BearBuy Team has identified about 24,878 suppliers with no activity during this time frame.

In the event a department or Campus Buyer needs to have a supplier reactivated for ordering, please have the supplier:

  • Complete the UC Berkeley Substitute W-9 & Supplier Information Form to capture address updates and other changes.
  • Fax the form to Vendoring (510) 664-7209. 

How Departments Can Help

Click on the Supplier Deactivation List below to view the list of suppliers which had no purchase order and voucher activity for the period of March 1, 2013 to August 31, 2014.

Please email, if you know that you will be placing an order with any of these suppliers and they should remain active no later than August 13, 2015.

The estimated date of completion for this phase of the Supplier Deactivation Program is August 31, 2015.

If you need any other assistance, please contact the BearBuy Help Desk Mon-Fri 8 AM to 5PM, (510) 664-9000, Option 1, Option 2 or at  

Suppliers Deactivation List


About BearBuy

This document will provide information about available BearBuy resources and where to find help when you need it.