It is the policy of the University to keep an employee’s private interests separate from University interests and to safeguard the University and its employees from charges of favoritism. An employee is prohibited from participating in a decision-making process to award a Supplier if there is a financial conflict of interest.
Each individual or Supplier offering to provide goods or services to the University must complete a Conflict of Interest Declaration Form if that individual or Supplier meets any of the below criteria:
A. Are or owned by a current UC employee of any location
B. Are or owned by a former UC employee of any location, who has been separated for less than two (2) years (retired,
dismissed, separated, or formerly employed)
C. Are or owned by a current UC employee of any location, who owns or controls 10% or greater interest in a business that
will provide goods or services to the University
D. Are or owned by a near relative of a current UC employee of any location (spouse, domestic partner, or relative of the
domestic partner, child, parent, brother, sister, son‐in‐law, daughter‐in‐law, father‐in‐law, mother‐in‐law, brother‐in‐law,
or sister‐in‐law of a University employee, and step‐relatives in the same relationship)
E. Are or owned by a near relative of a current UC employee of any location when that near relative owns or controls 10%
or greater interest in a business that will provide goods or services to the University
F. Any UC employee will be paid by the proposed supplier for the proposed transaction.
Additionally, Suppliers that work with the university must affirm that, to the best of the Supplier’s knowledge, no UC employee who has participated in UC’s decision-making concerning the award of a UC Purchase Order or Agreement has an “economic interest” in the Agreement or Supplier.
Disqualification Rule under the California Political Reform Act
Under the California Political Reform Act, ALL employees (staff and faculty) must disqualify themselves from any University decision involving entities that may affect their personal financial interests. The following are deemed to be economic interests from which conflicts of interest can arise:
A. Any business in which the employee or immediate family member is a director, officer, partner, trustee, employee, or holds any position of management;
B . Any business in which an employee or immediate family member has an investment worth $2,000 or more;
C. Any real property in which an employee or immediate family member has an interest worth $2,000 or more;
D. Any source of income worth $500 or more, received or promised 12 months or less before the decision;
E. Personal finances of the employee or immediate family member if these personal expenses, income, assets or liabilities are likely to go up or down by $250 or more in a 12-month period as a result of the University decision; or,
F. The employee or immediate family member received or has been promised $500 or more in gifts 12 months or less before the decision is made from any person or organization that may benefit from the University decision. Immediate family members include spouses, registered domestic partners, and dependent children. E
Employees whose financial interests require them to disqualify themselves may not participate in any way in the decision, and may not influence any other person with respect to the decision. In the event of a change in these economic interests, Suppliers must provide written notice to UC within thirty (30) days after such change, noting such changes.