Latest BearBUY Job Aids and Reference Guides can be found on the BearBUY Instructional Resources page.
eCourses
eCourse Browser Compatibility:
- Chrome & Edge (preferred)
- FireFox & Safari (unsupported)
- Internet Explorer (incompatible - Per Microsoft, Internet Explorer will no longer work or exist effective 06/15/2022.)
For closed captions, please press on the "CC" button located at the lower right-hand corner of the training.
BearBUY 1.0 Basics for Shoppers
This is an ESSENTIAL eCourse training for ALL employees who will purchase goods and services on behalf of the University through the eProcurement system, BearBUY. Participants will learn BearBUY basics, terminologies, catalogs & forms, and workflow.
To take this eCourse, click on the following course #:
BearBUY 2.0 Intermediate for Shoppers
This is an ESSENTIAL eCourse training for ALL employees who will purchase goods and services on behalf of the University through the eProcurement system, BearBUY. Participants will learn what to do after their purchase order is generated in BearBUY.
To take this eCourse, click on the following course #:
BEESS960-Online
Prerequisite: Basics for Shoppers
BearBUY: Purchase Order Changes
This is an ESSENTIAL eCourse training for ALL employees who will approving/rejecting Change Requests and processing direct purchase order revisions in BearBUY. Participants will learn the difference between change requests and PO direct revisions, how to approve a change request, how to directly edit a PO, and how to resolve common errors.
To take this eCourse, click on the following course #:
BEESS980-Online
Prerequisites: BearBUY 1.0 Basics for Shoppers and BearBUY 2.0 Intermediate for Shoppers
Coming Soon!
Please send training inquiries for the following topics to bearbuyhelp@berkeley.edu.
Requisition Creator
Includes an overview of what this role is about, important things to remember, best practices/procedures, terminology and tips on how to edit Org Node, Ship To Addresses, understanding approvals, reviewing Final Destinations, verifying Chart of Accounts, and checking form information/attachments.
Prerequisite: Basics for Shoppers
Match Exception Preparer and Voucher Approver
Includes an overview of what the Match Exception Preparer role is about, important things to remember, best practices, and tips on how to research/process the clearing match exceptions, identifying the root cause of issues, documenting and attaching necessary documents. It also includes an overview of what the Voucher Approver role is about, important things to remember, best practices, terminology, voucher workflow and tips on how to review requisition accuracy, approve, route or reject vouchers.
Prerequisite: Basics for Shoppers
Requisition/Org Node Approver
Includes an overview of what this role is about, important things to remember, best practices/procedures, terminology, data privacy, approval limits, assigning/approve/reject/return requisitions, verifying Chart of Accounts, ensuring departmental policy compliance, and reviewing attachments.
Prerequisite: Basics for Shoppers