Payment Request Form

Contracted Suppliers: Not applicable

Activities that do not require a Purchase Order are initiated in BearBuy with a Payment Request Form. Each payment activity type has different documentation requirements which must be scanned and attached to the Payment Request Form..

Payment requests will follow the same workflow as a Requisition.  However, regardless of cost (the auto-approval threshold will not apply), they require Requisition Approval, creation of a Voucher by Disbursements and then Voucher approval by the Department.  The purchase order generated from a Payment Request will not be sent to the Vendor. 

Use this form for the following payment activity types:

  • Reimbursements (not Travel and Reimbursement expenses)
  • Entertainment
  • Honoraria (non-employee)
  • Human Subject Fees
  • Petty Cash
  • Donations and Contributions
  • Refunds
  • Other Payments to Individuals
    • Stipends
    • Sports Officials fees
    • Loan Repayment Assistance Program
    • New Employee Moving Expense Reimbursement
    • Travel Advance
  • Other Payments to Businesses
    • Utilities
    • Telephone/Data Services
    • Freight and Delivery Services
    • Government Fees including Visas
    • Conference Registration Fees
    • Memberships and Subscriptions

BluCard is recommended for the following payment activity types:

  • Conference/Event Registration
  • Journals/Subscriptions
  • Memberships

Relevant Policy/Procedures:

Return to the How to Purchase Goods and Services list.