Contracted Supplier: Not applicable
Complete a BearBuy Payment Request Form and attach all of the required documentation including a letter on official University letterhead which states that the gift was made on behalf of the University (a card containing the same information may be substituted), a receipt or invoice, and the name, title and occupation of the gift recipient(s).
Relevant Policy/Procedures: Includes non-cash gifts of moderate expense to non-University individuals or organizations when the gifts are made on behalf of the University. Also, non-cash awards of minimal value to employees for recognition, length of service, retirement purpose or gifts as an expression of sympathy. See BFB-G-42, Gifts Presented to Non-Employees on Behalf of the University (pdf) and BFB-G-41, Employee Non-Cash Awards and Other Gifts (pdf) .
Additional Resources: Also see the Controller’s website.