Fleet Services(link is external)(link is external) assists the campus in minimizing risks and liabilities to the University by monitoring compliance with federal, state and university regulations.
For all vehicle acquisitions, The Energy Policy Act of 1992 (EPAct) requires that 75% of the University’s light duty vehicle acquisitions shall be alternative fuel vehicles (AFVs).
The University is required to adhere to the State Contracts for purchasing vehicles. A vehicle purchase must either use the appropriate contract, or else Fleet Services must certify that an exception to the contract applies. Some exceptions may include:
- No vehicle on the state contract is adequate to the task
- The requested vehicle has a lower overall cost than the equivalent state contract vehicle
- The department requires that a vehicle be put in operation immediately; and the requested vehicle is available immediately while delivery on the equivalent state contract vehicle will be delayed; and the cost to rent a vehicle to bridge the interim period, when added to the cost of the state contract vehicle, exceeds the cost of the requested vehicle
- The requested vehicle, when compared to the equivalent state contract vehicle, allows a more cost-effective realization of our sustainable transportation goals
State contracts can be found by searching on Cal eProcure(link is external)(link is external) select Quicklinks > View/Search Contracts.
- In the Description field list out “Fleet Vehicles” then select the blue search bar. You can choose any of the contracts listed within the category you are interested in (i.e. Cars; Trucks; Vans & SUV).
- The system requires that a contract page is created for each dealer on contract for each category, however, the same contract documents (i.e. User Instructions; Pricing Pages; Vehicle Questionnaires) are attached to each dealers contract page within the same category so you don’t have to jump from contract to contract to see what’s available.
- Once a dealer’s contract page is displayed, you can view the documents at the bottom of the page. Be sure to click “view all” to see all the documents. Only the first five attachments are shown initially and they are not always in the correct order of how they should be displayed.
Services available to campus are listed on the Fleet Services website(link is external)(link is external)
- Driver Authorization
- Driver Training
- Fuel
- Vehicle Acquisition
- Vehicle Disposal
- Vehicle Maintenance - When using a Fleet Vendor to work on a University vehicle, please instruct them to bill Fleet Services. The invoice will be paid and the charges will be posted to your monthly statement.
- Vehicle Rental
- Vehicle Stewardship