Gifts to employees and non-employees

Gifts to Faculty and Staff – Non-cash Awards and Other Gifts  

Contracted Suppliers: Whether a contract supplier is available will depend on the goods to be purchased

To purchase from a catalog supplier:

  • Choose item(s) from a catalog supplier and add them to a Shopping Cart.
  • Assign or submit according to the unit’s workflow.

To purchase from a non-catalog supplier with or without a contract:

  • Click and complete a Non-Catalog form with all of the required documentation.
  • Assign or submit according to the unit’s workflow.
  • If the supplier is an individual, the bluCard can also be used for allowable purchases.

Relevant Policy/Procedures:  BFB-G-41 Non-cash awards and other gifts. This policy explains:

  1. the types of purchases which are allowed and not allowed
  2. the dollar limits for
  3. the applicability of taxes to those purchases
  4. how state and federal funds can or cannot be used for purchases

Gifts to Non-Employees on Behalf of the University 

Contracted Suppliers: Whether a contract supplier is available will depend on the goods to be purchase

To purchase from a catalog supplier:

  • Choose item(s) from a catalog supplier and add them to a Shopping Cart.
  • Assign or submit according to the unit’s workflow.

To purchase from a non-catalog supplier with or without a contract:

  • Click and complete a Non-Catalog form with all of the required documentation.
  • Assign or submit according to the unit’s workflow.
  • To purchase from an individual, the bluCard can also be used for allowable purchases.

Relevant Policy/Procedures: 

BFB-G-42 Gifts Presented to Non-Employees on Behalf of the University

This policy details the basis for allowed gifts, eligible and ineligible recipients, as well as other important informaiton.To avoid any appearance of favoritism or a conflict of interest, no officer or employee should present a gift on behalf of the University if it appears that the gift is being offered because of the position held by the recipient.

Return to the How to Purchase Goods and Services list.