Gifts to employees and non-employees

Gifts to Faculty and Staff – Non-cash Awards and Other Gifts  

Contracted Suppliers: Whether a contract supplier is available will depend on the goods to be purchased. Tango is the preferred contracted supplier to provide digital gift cards.  A direct link to Tango’s catalog can be found on the BearBUY Events page.  You can also find a job aid here.

To purchase from a catalog supplier:

  • Choose item(s) from a catalog supplier and add them to a Shopping Cart.  Catalog Suppliers can be found on the Events and Meetings page.
  • Complete your BearBUY order according to the unit’s procedures for accounting codes and workflow.

To purchase from a non-catalog supplier with or without a contract:

  • Click and complete a Non-Catalog form with all of the required documentation.
  • Complete your BearBUY order according to the unit’s procedures for accounting codes and workflow.
  • If the supplier is an individual, the bluCard can also be used for allowable purchases.

Relevant Policy/Procedures:  BFB-G-41 Non-cash awards and other gifts. This policy explains:

  1. the types of purchases which are allowed and not allowed
  2. the dollar limits for
  3. the applicability of taxes to those purchases
  4. how state and federal funds can or cannot be used for purchases

Gifts to Non-Employees on Behalf of the University 

Contracted Suppliers: Whether a contract supplier is available will depend on the goods to be purchased. Our digital gift card partner, Tango, may be used for recognition and gifts for non-employees.

To purchase from a catalog supplier:

  • Choose item(s) from a catalog supplier and add them to a Shopping Cart. Catalog Suppliers can be found on the Events and Meetings page.
  • Complete your BearBUY order according to the unit’s procedures for accounting codes and workflow.

To purchase from a non-catalog supplier with or without a contract:

  • Click and complete a Non-Catalog form with all of the required documentation.
  • Complete your BearBUY order according to the unit’s procedures for accounting codes and workflow.
  • To purchase from an individual, the bluCard can also be used for allowable purchases.

Relevant Policy/Procedures: 

BFB-G-42 Gifts Presented to Non-Employees on Behalf of the University

This policy details the basis for allowed gifts, eligible and ineligible recipients, as well as other important informaiton.To avoid any appearance of favoritism or a conflict of interest, no officer or employee should present a gift on behalf of the University if it appears that the gift is being offered because of the position held by the recipient.


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