Inbound Domestic Shipping

Inbound Domestic Freight Program (3rd Party Billing)

The Inbound Freight Program reduces the costs of our inbound freight (shipping charges for delivering products to your departments on "freight added" orders) by directing suppliers to use our very competitive UC freight contracts.   Suppliers use the UCB inbound shipping account numbers.  Our partner, Vantage Point Logistics (VPL), manages the FedEx and UPS billing process. 

• Quick instructions:  if small package shipping charges contractually apply, bill-third party to our FedEx account number.  If you cannot use FedEx, bill third party to our UPS Account number.  Type our PO # in one of the address fields.  For LTL deliveries, please call 844-875-7444 or email LTL@VantagePointLogistics.comfor delivery instructions.  See the VPL buyers guide. 
• Supplier Instructions and shipping account numbers are provided on purchase orders issued through BearBuy.  For questions about shipping or account numbers, see Outbound shipping below.  Or, contact bearbuyhelp@berkeley.eduor email supplychain@berkeley.edu for more information.

Departments will see the product charge from the supplier and the inbound freight charge (shipping) from VPL separately. 
  

How are shipping charges tracked?

The shipping companies bill VPL for individual shipments.  VPL aggregates those into a weekly billing that is sent directly to BFS, charging the Chartfields of the corresponding BearBuy Purchase Order. 

Here’s how to find the shipping charges associated with a particular purchase order:

• Quick process:
  • Use CalAnswers GL Detail tab to search for transactions using the Fund number associated with your P.O.
  • When using CalAnswers search, change the time period and fund number, then apply the filter.
  • Use the web browser’s find dialog box (Chrome “Find… Ctrl+F”) to find PO number used with the Supplier “Vantage Point Logistics”. 
  • Tip:  If search returns too much data, add the Department number and re-apply the filter. 
    You can also use the export button at bottom of page to get the data in an Excel file.   
    
    
• In-depth CalAnswers search example and screen shots 
  • If your PO is used for multiple shipments, you can narrow down the voucher numbers by
    searching or filtering for your PO number in the FY 18-19VPL Report file, FY 19-20 VPL Report file, FY 20-21 VPL Report file, FY 21-22 VPL Report file,  
    FY 22-23 VPL Report file, FY23-24 VPL Report file, FY24-25 VPL Report file
  • Old BAIRS Instructions
      

For problems with the VPL Inbound Freight Program, please email bearbuyhelp@berkeley.edu(link sends e-mail)