Contracted Suppliers: Not applicable
The cost of meals or light refreshments for official employee morale building activities that serve a University business purpose may be reimbursed as an EXCEPTION, which require both departmental and vice chancellor approval. Such occasions are:
- To honor a departing employee who is retiring or who is separating from the University after at least 5 years of service
- Employee recognition receptions
- Annual faculty/staff picnics
- Holiday gatherings
The preferred method is to use a bluCard. If using a bluCard is not possible, complete a BearBUY Payment Request Form and attach required supporting documentation to the form in BearBUY.
Relevant Policy/Procedures: See the Controller's website Allowable Expenses webpage and the Exceptional Expenditures webpage for employee morale building expenses.
Additional Resources: Allowable Expenses for Business Meetings, Entertainment, and Other Occasions
Return to the Methods for Purchasing Goods and Services page