Fleet Services assists the campus in minimizing risks and liabilities to the University by monitoring compliance with federal, state and university regulations. Please ensure you get documented, written pre-approval from Fleet Services on all vehicle purchases before buying any vehicle. Include this approval documentation as an internal attachment on the requisition in BearBuy.
All vehicle acquisitions (purchases, gifts, and leases or rentals of more than 90 days) require the prior written approval of Fleet Services.
As of 2024, University of California policies require all used/new car, truck, and van purchases to be electric vehicles (EVs). Most internal combustion engine (ICE) vehicle purchases are no longer allowable regardless of potential cost savings and/or departmental budget limitations.
When you have finished researching a prospective vehicle acquisition, send a request for Fleet review to fleet@berkeley.edu prior to issuing a Purchase Order to the dealership. Include the year; make; model; fuel/engine type; price; the chart of accounts you wish Fleet to charge for registration, insurance, and maintenance (see Fleet Services Recharge Rates); and if the vehicle has already been manufactured, the VIN.
SCM highly recommends using the competitively bid National Auto Fleet Group (NAFG) Sourcewell Agreement for vehicle purchases.
National Auto Fleet Group (NAFG) is vendored as a supplier "72 Hours LLC" in BearBuy. If you need assistance on how to use these contracts, contact your Buyer or fleet@nationalautofleetgroup.com
Regardless of the acquisition being a purchase or lease, please contact the Supply Chain Management authorized SCM Buyer who will be issuing your Purchase Order in BearBuy.