Blanket Purchase Orders

Blanket Orders defined:

A blanket order is a purchase order the campus end user makes with its supplier that contains multiple delivery dates over a period of time, negotiated to take advantage of predetermined pricing.

Blanket PO’s ≥ $100,000.00:

Must have an executed contract with a fixed price for identified goods and services based on a competitive award through a RFQ or RFP demonstrating that the pricing has been negotiated to be the most advantageous to the UC.

Blanket PO’s < $99,999.99:

Cannot exceed $99,999.99 in a year without a competitive bid performed by a Supply Chain Management(SCM) unless a bid exemption applies.

Guidelines:

  • Blanket PO’s should not exceed one year unless it was awarded from a multi-year competitive bid conducted by SCM.  Multi year PO's examples: milestone delivery payments, service on UC equipment.
  • Goods & service orders with multiple deliverables and milestones should have separate line items to manage project deliverables and payment.
  • The best practice is to use one line item per chartstring to prevent invoicing errors.
  • When the other contains both goods and services, there should be one line for each.

Benefits:

  • Provide opportunities to negotiate cost savings and provides assurance of supply
  • Prevents the UC from having to hold large amounts of inventory
  • Reduce administrative costs by eliminating repetitive efforts and streamlining the ordering process
  • Reduces procurement and suppliers' lead time
  • Terms and conditions have been reviewed and negotiated therefore reducing the risk for the UC 

Reference the SCM website for change order instructions.

 

Contact your Buyer for assistance.