Important Information

Please carefully review this information when planning your event...

Do not use the Off Campus Event form to process the following:

  • Facility Rentals: Real Estate handles facility rentals only that do not include food and/or beverages.
    • Examples include: UC research on off site land, office, lab and residential housing space, classroom rentals for educational events, and athletics facility rentals.
    • For more information about the facilities rental process and/or the revised Facility Use Permit form, please email Capital Strategies/Shauna Brown at shauna.brown@berkeley.edu.
  • UC Owned Property: Except for International House orders, you can use the Payment Request Form in BearBUY if you have already received an invoice.  Departments may sign agreements to use the International House.
  • Student Group Activities

Insurance

If UC Insurance is needed by the hotel/conference center listing them as an additional insured, your Buyer will send the fully executed contract to Risk Services so they will issue an insurance certificate to the venue. The type of event may require additional insurance amounts such as Boat Parties or Cruises.

IMPORTANT: Risk Services needs a minimum of two weeks to issue insurance documents to the venues.

Food Trucks/Mobile Food Facilities

The operation of food trucks on campus for special events requires approval by EH&S and UCPD to determine if the location and sanitation of the trucks meet campus criteria. Please review the policy on Mobile Food Facilities.

UC Berkeley Campus Permit

A permit will be required if one of the following is planned to occur:

  1. Food sold to the public OR food being given to general public
  2. There will be alcohol served
  3. Outdoor open flame

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