Blanket Orders defined:
A blanket order is a purchase order the campus end user makes with its supplier that contains multiple delivery dates over a period of time, negotiated to take advantage of predetermined pricing.
Blanket PO’s ≥ $100,000.00:
Must have an executed contract with a fixed price for identified goods and services based on a competitive award through a RFQ or RFP demonstrating that the pricing has been negotiated to be the most advantageous to the UC.
Blanket PO’s < $99,999.99:
Cannot exceed $99,999.99 in a year without a competitive bid performed by a Supply Chain Management(SCM) unless a bid exemption applies.
Guidelines:
- Blanket PO’s should not exceed one year unless it was awarded from a multi-year competitive bid conducted by SCM. Multi year PO's examples: milestone delivery payments, service on UC equipment.
- Goods & service orders with multiple deliverables and milestones should have separate line items to manage project deliverables and payment.
- The best practice is to use one line item per chartstring to prevent invoicing errors.
- When the other contains both goods and services, there should be one line for each.
Benefits:
- Provide opportunities to negotiate cost savings and provides assurance of supply
- Prevents the UC from having to hold large amounts of inventory
- Reduce administrative costs by eliminating repetitive efforts and streamlining the ordering process
- Reduces procurement and suppliers' lead time
- Terms and conditions have been reviewed and negotiated therefore reducing the risk for the UC
Reference the SCM website for change order instructions.
Contact your Buyer for assistance.