BearBuy Fast Track Approval Processes

Effective April 14, 2019, Supply Chain Management implemented changes towards improving the amount of time to place orders and process payments. 
These changes were presented by Russell Chung, Chief Procurement Officer during the VCA townhall on March 14, 2019. A copy of the presentation can be found here 

Fast Track Purchase Order Approval
  • Catalog orders under $5,000 skip Requisition Creator and Org Node approval steps
  • Non-catalog and Service forms under $1,000 skip Requisition Creator and Org Node approval steps  
  • To qualify for the above, Shopping Carts must be complete (shipping address, valid chartstring)
Voucher Payment Process changes
  • Catalog orders under $5,000 and Non Catalog Orders under $1,000 will auto-pay provided that the invoice matches the PO
  • For Catalog orders over $5,000 and Non Catalog over $1,000 will require receiving (3 Way Matching) in lieu of Voucher Approval. Receiving, Voucher and Purchase Order must match for Voucher to pay. For instructions on receiving please go to:   
What’s not changing?
  • Payment Request and Subaward approvals for Purchase Requisitions or Vouchers
  • Service Request Voucher Approvals (require Voucher Approval)
What if I have questions?
  • Contact Our HelpDesk:
  • Phone: (510) 664-9000 option 1, then option 2