BearBuy Fast Track Approval Processes

For those of you who missed the VCA Town Hall on March 14th, Supply Chain Management is working to improve the time to place orders and process payments. A quick overview was presented by Russell Chung, Chief Procurement Officer, of the changes going live on April 14 th . A copy of the presentation can be found  here . Here’s a sneak peek at the coming changes:
Fast Track Purchase Order Approval
  • Catalog orders under $5,000 skip Requisition Creator and Org Node approval steps
  • Non-catalog and Service forms under $1,000 skip Requisition Creator and Org Node approval steps  
  • To qualify for the above, Shopping Carts must be complete (shipping address, valid chartstring)
Voucher Payment Process changes
  • Catalog orders under $5,000 and Non Catalog Orders under $1,000 will auto-pay provided that the invoice matches the PO
  • For Catalog orders over $5,000 and Non Catalog over $1,000 will require receiving (3 Way Matching) in lieu of Voucher Approval. Recieving, Voucher and Purchase Order must match for Voucher to pay. For instructions on receiving please go to: https://supplychain.berkeley.edu/receiving-instructions   
What’s not changing?
  • Payment Request and Subaward approvals for Purchase Requisitions or Vouchers
  • Service Request Voucher Approvals (require Voucher Approval)
What if I have questions?
  • Contact Our HelpDesk:
  • Phone: (510) 664-9000 option 1, then option 2